The name of the Club shall be
the Central Florida Yorkshire Terrier Club, Inc.
Section 2 - Objectives
The objectives of
the Club shall be:
the advancement of the Yorkshire Terrier.
To do all in its power
to protect and advance the interests of the Yorkshire Terrier
and encourage sportsmanlike competition at shows, obedience trials,
other canine related activities.
To conduct matches, and
with approval of AKC, Sanctioned Matches, Dog
Obedience Trials and other canine related activities.
Section 3 - Not for Profit
The Club shall not be conducted or operated
for profit and no part of any profits or remainder or residue
from dues or donations to the Club shall inure to the benefit
of any member or individual.
Section 4 - By-Laws
The members of the Club shall adopt, and may
from time to time revise, such by-laws as may be required
to carry out these objectives.
ARTICLE I - MEMBERSHIP
Section 1 - Types of Membership
There shall be two
(2) types of membership open to all persons who are in good
standing with the American Kennel Club and who subscribe
to the objectives of the Club.
General Membership open to all persons eighteen
(18) years of age or older, residing in the Central Florida
area and representing the breeders and exhibitors of Central
Associate Membership open to all persons eighteen (18)
years of age or older, unrestricted as to residence, and
having all the privileges of the Club except to vote, hold
office, or serve as a member of a nominating committee.
Section 2 - Dues
Membership dues should be made payable by the first week
in July in an amount determined by the Board of Directors
, and the Treasurer shall send
to each member a statement of dues for the ensuing year.
Dues shall be payable to the Central
Florida Yorkshire Terrier Club, Inc.
Section 3 - Election to Membership
Each applicant for membership shall apply
on a form as approved by the Board of Directors and which
shall provide that the applicant agrees to abide by these
By-Laws and Constitution, the Code of Ethics/Conduct, and
the Rules of the American Kennel Club Inc. The application
shall carry the endorsement of two members in good standing
who have known the applicant for at least two years, and
both of whom have visited the applicant’s home/kennel.
All applications are to be filed with the Secretary, and
request for membership will be read at club meetings at which the applicant must
be present, and announced in the club’s communication organ, in accordance
with the Membership Policy and Procedure.
Sufficient time will elapse for membership to submit a written
objection to the Secretary on the proposed member should
they wish to. A secret written ballot will take place
at a membership meeting to vote on the proposed member and
the applicant will be notified in writing in accordance with
the Club’s policy and procedure on membership.
Section 4 - Termination of Membership
Membership may be terminated by resignation. Any member
in good standing may resign from the Club upon written notice
to the Secretary; but no member
may resign when in debt to the Club. Dues obligations are considered a debt
to the Club, and should be paid up to date of resignation.
Membership may be terminated by lapsing. A membership
will be considered as lapsed and automatically terminated
if such member’s dues remain unpaid ninety (90) days
after the first day of July of each year. The Board may grant
an additional ninety (90) days of grace to such delinquent
members in meritorious cases. In no case may a person be
entitled to vote at any Club meeting whose dues are unpaid
as of the date of that meeting.
Membership may be terminated by Expulsion. A membership
may be terminated by expulsion as provided in Article VI
of the By-Laws.
ARTICLE II - MEETINGS
Section 1 - Club Meetings
Meetings of the Club shall be held every other
month, unless otherwise notified, at 1:00 pm in Kissimmee,
Florida. Notice of such meetings shall be sent out
by the Secretary at least ten (10) days prior to the date
of the meeting. The quorum for such meetings shall
be members in good standing in attendance. Meetings
will be conducted under Roberts Rules of Order, Revised,
Simplified & Applied.
Section 2 - Board Meetings
Meetings of the Board of Directors shall be
held one (1) hour prior to the regular meeting. Notice of
such meeting shall be sent out at least ten (10) days prior
to the scheduled meeting. The quorum for a Board meeting
shall be a majority of the members of the board in attendance.
Section 3 - Special Meetings
Special Club meetings may be called by the
President, or by a majority of the members of the Board who
are present at a meeting of the Board, and shall also be
called by the Secretary upon receipt of a petition signed
by ten (10) members of the club who are in good standing.
Such meetings shall be held at a place, date and hour as
to be designated by the Board of Directors. Notice of the
meeting shall be sent out by the Secretary at least fourteen
(14) days prior to the meeting and no other Club business
may be transacted. Quorum for such meetings shall be members
in good standing in attendance.
Section 4 - Immediate Decisions
Decisions will not have to be delayed until
meetings take place in cases of emergency. Matters
that require an immediate decision by the Board of Directors,
or General Membership, can be conducted electronically if
followed up in writing. The item shall be presented
in complete detail with an attached ballot to vote for or
against the item being decided upon.
ARTICLE III - DIRECTORS AND OFFICERS
Section 1 - The Board
The Board shall comprise of the President,
Vice President, Secretary, Treasurer and three other persons,
all of whom shall be members in good standing. They shall
be elected for one year terms at the Club’s annual
elections as provided in Article V, and shall serve until
their successors are elected. General management of the Club’s
affairs shall be entrusted to the Board of Directors.
Section 2 - Officers
The Club’s Officers consisting of the
President, Vice President, Secretary, and Treasurer shall
serve in their respective capacities, both with regard to
the Club and its meetings and the Board and its meetings.
The President shall preside at all meetings of the
Club and of the Board attended, and shall have the duties
and powers normally appurtenant to the office of President,
in addition to those duties particularly specified in the
The Vice President shall have the duties and exercise
the powers of the President
in case of the President’s absence or incapacity.
The Secretary shall keep a record of all meetings of
the Club and of the Board, and of all matters of which a
record shall be ordered by the Club. In addition, he/she
will be in charge of the correspondence, notify members of
meetings, notify new members of their election to membership,
notify Officers and Directors of their election to office,
keep a roll of the members of the Club with their addresses
and carry out such duties as prescribed by these By-Laws.
The Treasurer shall collect and receive all
money due or belonging to the Club, and shall deposit it
in a bank approved by the Board, in the name of the
Club. The Club’s books and the Treasurer’s records shall at all times
be open for inspection by the Board and the Treasurer shall report to them at
every meeting the condition of the Club’s finances, as well as every item
of receipt or payment not before reported. At the annual meeting, the Treasurer
shall render an account of all monies received
and expended during the previous fiscal year. An annual audit will be conducted
by another club member appointed by the Board.
Section 3 - Vacancies
Any vacancies occurring on the Board or among
the Officers during the year shall be filled for the un-expired
term of office by a majority vote of all the then members
of the Board.
ARTICLE IV - THE CLUB YEAR, VOTING,
Section 1 - The Club Year
The Club’s year shall begin the first
day of January and end on the 31st day of December. Each
retiring Officer shall turn over to his successor in office
all properties and records relating to that office by February
1. The Club’s fiscal year shall begin
on July 1, and end on June 30, of each year.
Section 2 - Voting
The annual election of Officers and Directors,
and amendments to the By-Laws, shall be by written ballot.
The Board of Directors may decide to submit other specific
questions for decision of the members by written ballot.
All ballots submitted to the membership must employ the double
envelope system as outlined in Article IV, Section 4. Voting
on any general subject at meetings of the Club shall be limited
to those members in good standing.
Section 3 - Nominations
A nominating committee will be chosen by the
Board of Directors in September each year, and no person
may be a candidate in a Club election who has not been nominated
in accordance with these By-Laws. The nominating committee
shall consist of three general members and two alternates,
all members in good standing, not more than one of who shall
be a member of the current Board of Directors. The Board
shall name a Chairman for the Committee.
Section 4 - Elections to Office
The Nominating Committee shall nominate from among
the eligible general members of the Club, a candidate for
each office and for each position on the Board of Directors,
and shall procure acceptance of each member so chosen. The
shall be reported to members by mail after which additional nominations can be
submitted in writing to the Nominating Committee Chairman by the date designated.
No person shall be a candidate for more than one position
and the additional nominations, which are provided for herein
maybe made only from those members who have not accepted
a nomination of the Nominating Committee.
If no valid additional nominations are received by
the designated date, the
Nominating Committee’s slate will be considered elected unanimously, and
no Balloting will be necessary.
If one or more additional valid nominations
are received, the Nominating Chairman shall mail to each
member in good standing a ballot listing the nominees
for each position, in alphabetical order, together with a blank envelope and
a return envelope addressed to the Nominating Committee Chairman, marked “BALLOT” and
bearing the name, address and a line for a signature of the member to whom it
was sent. Ballots will be mailed out by November 1, and must be returned to the
Nominating Chairman by December 1. So that ballots may remain secret, each voter,
after marking the ballot shall seal it in a blank envelope, which in turn shall
be placed in the second envelope addressed and mailed to the Nominating Chairman.
The Nominating Chairman shall check the unopened outer envelope against the list
of members whose dues are paid for the current year, and then remove the blank
envelope and place it in a receptacle. After voting closing date, the blank envelopes
are opened and votes counted. The membership and the elected Officers and Directors
shall be notified of election results by December 15.
ARTICLE V - COMMITTEES
Section 1 - Appointment of Committees
The Board may each year appoint standing committees
to advance the work of the Club in such matters as dog shows,
trophies, annual prizes, memberships and other fields which
may well be served by committees. Such committees shall always
be subject to final authority of the Board. Special committees
may also be appointed
by the Board to aid in particular projects.
Section 2 - Termination
Any committee chairmanship may be terminated
by a majority vote of the Board upon written notice to the
appointee; and the Board may appoint a successor to the person
whose services have been terminated.
ARTICLE VI - DISCIPLINE
Section 1 - Preferring Charges
Any member may prefer charges against another
member for alleged misconduct prejudicial to the best interests
of the Club, the Club members, or the Yorkshire Terrier Breed. A
member shall not defame another member nor seek to impair
a member’s reputation, provided however, a member shall
report any serious situation, created by another member that
is detrimental to the breed or is inconsistent with these
principles. This report should be in writing and sent to
the Club Secretary. Written charges with specifics
must be filed in duplicate with the Recording Secretary together
with a deposit of $25 that will be forfeited if such charges
are not sustained by the Board or a committee following a
hearing. The Secretary shall send a copy of the charges
to each member of the Board or present them at a Board meeting,
and the Board shall first consider whether the actions alleged
in the charges, if proven, might constitute conduct prejudicial
to the best interests of the Club or of the Yorkshire Terrier
Breed. If the Board considers that the charges do not allege
conduct that would be prejudicial to the best interests
of the Club or of the Yorkshire Terrier Breed, it may refuse
to entertain jurisdiction. If the Board entertains
jurisdiction of the charges it shall set a date of hearing
by the Board or a Committee of not less than three members
of the Board, not less than three weeks nor more than six
weeks thereafter. The Secretary shall promptly send
one copy of the charges to the accused member by registered
mail together with a notice of the hearing and an assurance
that the defendant may personally appear in their own behalf
and bring witnesses if so desired.
Section 2 - The Hearing
The Board shall have complete authority
to decide whether counsel may attend the hearing, but both
complainant and defendant shall be treated uniformly in
that regard. Should the charges be sustained after
hearing all the evidence and testimony presented by the
complainant and defendant, the Board may, by a majority
vote of those present, suspend the defendant from all privileges
of the Club for not more than six (6) months from the date
of the hearing. And, if it deems that punishment
is insufficient, it may also recommend to the membership
that the penalty be expulsion. In such case, the
suspension shall not restrict the defendant’s right
to appear before his fellow members at the ensuing Club
meeting which considered the Board’s recommendation. Immediately
after the Board has reached a decision, its findings shall
be put in written form and filed with the Secretary. The
Secretary, in turn, shall notify each of the parties of
the Board’s decision and penalty, if any.
Section 3 - Expulsion
Expulsion of a member from the Club may
be accomplished only at a meeting of the Club following
a Board hearing and upon the Board’s recommendation
as provided in Section 2 of this Article. Such proceedings
may occur at a regular or special meeting of the Club to
be held within sixty (60) days but not earlier than thirty
(30) days after the date of the Board’s recommendation
of expulsion. The defendant shall have the privilege
of appearing in his own behalf, though no evidence shall
be taken at this meeting. The President shall read
the charges and the Board’s finding and recommendations,
and shall invite the defendant if present, to speak in
her/his own behalf, if they so wish. The meeting
shall then vote by secret ballot on the proposed expulsion. A
2/3 vote of those present and voting at the meeting shall
be necessary for expulsion. If expulsion is not so
voted, the Board’s suspension shall stand.
VII - AMENDMENTS
Section 1 - Proposed Amendments
Amendments to the Constitution and By-Laws
may be proposed by the Board of Directors or by written petition
addressed to the Secretary, signed by twenty percent of the
membership in good standing. Amendments proposed by
such petition shall be submitted to the members with recommendations
of the Board by the petition as received by the Secretary
for a vote within three months of the date when the petition
was received by the Secretary.
Section 2 - Amendments
The Constitution and By-Laws may be amended
at any time provided a copy of the proposed amendments has
been mailed by the Secretary to each member accompanied by
a ballot on which he may indicate his choice for or against
the action to be taken. The notice shall specify a
date not less than thirty (30) days after the date of mailing
by which date the ballots must be returned to the Secretary
to be counted. The favorable vote of 2/3 of the members
in good standing whose ballots are returned within the time
limit shall be required to effect any such amendment.
ARTICLE VIII - DISSOLUTION
The Club may be dissolved at any time by the written consent
of not less than 2/3 of the members. In the event of
the dissolution of the Club whether voluntary or involuntary
or by the operation of law, none of the property of the Club
shall be distributed to any members of the Club, but after
payment of the debts of the Club, its property and assets
shall be given to a charitable organization for the benefit
of dogs, selected by the Board of Directors.
ARTICLE IX - ORDER OF BUSINESS
Section 1 - Club Meetings
At the meeting of the Club, the order of business,
so far as the character and nature of the meeting may permit,
shall be as follows:
Minutes of previous general membership meeting
Report of the President
Report of the Secretary
Report of the Treasurer
Reports of Committees
Election of Officers and Board (at the annual meeting)
Election of new members
Section 2 - Board Meetings
At meetings of the Board, the order of business,
unless otherwise directed by majority vote of those present,
shall be as follows:
Reading of the Minutes of the last Board meeting
Report of the Secretary
Report of the Treasurer
Report of Committee Chairmen (where appropriate)
3 - Rules of Order
Club business will
be conducted under Roberts Rules of Order, Simplified and